Project management and procurement

Project management and procurement

Full details below or download course outline.

How can the procurement function adapt to a project environment without losing sight of its professional objectives?

This very practical one-day IACCM-approved programme explains all.

Learning objectives

By the end of the programme participants will be able to:

  • Understand the importance of delivery of project requirements on time, on budget and to the correct level of quality
  • Integrate their activities with the project management, project process and board ethos
  • Illustrate the commercial benefits of adopting a project philosophy of ‘right first time, every time’
  • Recognise the importance of robust project plans, including clear scope of work documents, measurable KPI criteria, demonstrable award strategies and robust project execution plans
  • Negotiate effectively with key stakeholders, making use of the key skills of persuading and influencing to work with stakeholders to improve outcomes, including the effective management of quality, time and budgets
  • Set up and maintain project management files and logs and thereby effectively implement procurement concepts such as split awards, risk and reward mechanisms and other commercial constructs more effectively
  • Develop a learning culture within the project procurement phase that can be carried forward through the project delivery and, where necessary, into the contract operation thereafter
Who should attend?

This course is aimed at employees and managers working within a procurement function who operate within a project environment where the delivery of quality, time, cost and risk are of paramount importance to the organisation. This could include end-users, technical experts, commercial managers, proponents, project managers, finance staff, internal customers, and other key stakeholders who need to collaborate to effectively manage commercial relationships with suppliers. This could also include those seeking a refresher in this subject.

Course format

The expert trainer for this practical one-day programme adopts a proactive, participative, and participant-centred approach with emphasis on the practical application of the tools, techniques and templates discussed. The learning needs to be embedded into the fabric of the organisation and the trainer uses context-based case studies and other tasks to achieve this.

Special features

The content of this course has been cross-mapped with established competency frameworks and other international standards, and underpins learning from the main procurement and project management functions such as Prince2, MSP and IACCM.

Certificates of attendance provided on request.IACCM logo

Most of the training we deliver is either tailored or completely bespoke. This workshop can therefore be delivered entirely as advertised, or it can be tailored to your particular requirements, or we can simply take it as a starting point for a conversation with you before we draft a completely bespoke programme for you – the choice is yours.

Expert trainer

Paul is an accomplished supply chain professional with specific expertise in the areas of procurement, supply management and supplier development. He is the author of ‘The Sustainable Business’ and co-author of ‘Practical Procurement’. He delivers commercial strategic benefits across a range of private and public sector markets and has positively influenced large blue chip organisations such as BAE Systems, Chevron Texaco, JP Morgan and Teliasonera International Carrier.

Paul is an experienced business manager who approaches all aspects of his work with a clear focus on the improvement of profit through cost reduction, development of markets in locations such as India and China, and improvement of skills in the workforce.

He is an experienced overseas operator and has undertaken projects in many diverse locations such as Kazakhstan, Nigeria, Angola, Indonesia, USA, China, Saudi Arabia, Kuwait, Sweden and Turkey.

Paul is a MCIPS, BTEC and IACCM trainer in procurement, supply chain and inventory management; he is a Prince2 qualified project manager and a Six Sigma Green Belt; and he is currently finalising his doctorate on sustainable design principles. He also has UK national security clearance.

COURSE TITLE – course outline

DAY ONE

1 Welcome

  • Introductions, aims and objectives and plan for the day

2 What is project management?

  • A definition of project management
  • The differences between running a project and managing a function
  • Understanding the conflicts between the project and the procurement function

3 Process

  • Developing the business case for a project management approach
  • Structure, process and set-up
  • Reporting methodology, milestones
  • Authority and coordination with the procurement function

4 People

  • How to develop an effective procurement project and stakeholder team
  • Getting the right people and skill sets
  • Management of roles
  • Motivation
  • Communication

5 Time and quality

  • The critical importance of time and quality in procurement project management
  • The importance of managing both the quality of inputs from suppliers and the on-time delivery from the project activity

6 Money

  • How to manage budgets and risk within the procurement project
  • The need for robust cost management
  • The need for a structured approach to risk
  • Wider organisational requirements

7 The end point

  • Closing out a procurement project
  • Handover into the main organisation
  • Traceability
  • Reporting
  • Project records
  • Lessons learned logs, etc

8 Close

  • Review of key learning points
  • Personal action planning